Business Central Memo and Description Guide
 

The Description and Memo fields in Business Central’s G/L entries are used to populate fund statement detail sections. These fields are automatically filled in when transferring requests, gifts, and interfunds from akoyaGO CRM. This guide details the mapping used to fill G/L entries when sending these record types to accounting.

Gift memos and descriptions

 

For Gifts, the Business Central Memo is typically used to populate fund statement gift detail sections and lists the donor receiving credit for the contribution. The Description lists payment details that can be used when depositing and reconciling.

• BC Memo = GL Memo field from the Gift Payment Record. On create of the payment, this field will populate with the name of the Donor, or, if the donor is anonymous, it will populate with 'anonymous'. This is an editable, free text field with a 250-character max. Input into this field the text in which you want transferred to the Memo in the G/L Entries.
• BC Description = “GPMT-” and Payment Number followed by Gift Purpose if applicable

The akoyaGO CRM Gift Payment record

The Business Central Result

 

Request memos and descriptions

 

 

For Requests, the Business Central Memo is typically used to populate fund statement grant detail sections and lists the recipient of the grant. The Business Central Description will display the Request Payment’s Memo and populates the check stub.

• BC Memo = GL Memo field on the Request Payment record. On create of the payment, this field will populate with the name of the Request Applicant. This is an editable, free text field with a 250-character max. Input into this field the text in which you want transferred to the Memo in the G/L Entries.
• BC Description = Memo

The akoyaGO CRM Request Payment record

The Business Central Result

 

 

For Requests, the Business Central Memo is typically used to populate fund statement grant detail sections and lists the recipient of the grant. The Business Central Description populates the check stub. If the Request Payment Memo is blank the Business Central Description defaults to the Request Applicant (not the Payee).

• BC Memo = Request Applicant
• BC Description = Request Applicant

The akoyaGO CRM Request Payment record

The Business Central Result

 

 

For Requests, the Business Central Memo is typically used to populate fund statement grant detail sections and lists the recipient of the grant. Scholarships normally do not have an Applicant, so the Request Contact (student) is listed instead. The Business Central Description will display the Request Payment’s Memo and populates the check stub.

• BC Memo = GL Memo on Request Payment. Upon create of the payment, this field will populate with the name of the Primary Contact on the Request. This is an editable, free text field with a 250-character max. Input into this field the text in which you want transferred to the Memo in the G/L Entries.

• BC Description = Memo

The akoyaGO CRM Request Payment record

The Business Central Result

 

 

For Requests, the Business Central Memo is typically used to populate fund statement grant detail sections and lists the recipient of the grant. Scholarships normally do not have an Applicant, so the Request Contact (student) is listed instead. The Business Central Description populates the check stub. If the Request Payment Memo is blank the Business Central Description defaults to the Request Contact.

• BC Memo = GL Memo on payment record
• BC Description = Request Contact

The akoyaGO CRM Request Payment record

The Business Central Result

 

 

For Requests, the Business Central Memo is typically used to populate fund statement grant detail sections and lists the recipient of the grant. Scholarships normally do not have an Applicant, but if one is included the Request Applicant will populate this section. The Business Central Description populates the check stub and displays the Request Payment Memo if filled. If the Request Payment Memo is blank the Business Central Description defaults to the Request Contact.

• BC Memo = GL Memo. On create, this field will populate with the name of the Request Applicant. This is an editable, free text field with a 250-character max. Input into this field the text in which you want transferred to the Memo in the G/L Entries.
• BC Description = Memo if filled, Request Applicant if empty

The akoyaGO CRM Request Payment record

The Business Central Result

 

interfunds

 

 

For Interfund Requests, the Business Central Memo is typically used to populate fund statement grant detail sections. Including a Grantee on the Interfund will populate the Business Central Memo. The Business Central Description can alternatively be used and defaults to the Interfund’s Grant Memo.

• BC Memo = GL Memo on the Request Payment Record. If Grantee contains data, this field will auto populate with the name of the Grantee. If Grantee is blank, it will auto populate with the formal fund name of the gift fund. 

• BC Description = Grant Memo (defaults to Grant Title)

The akoyaGO CRM Interfund Request Payment record

The Business Central Result

 

 

For Interfund Requests, the Business Central Memo is typically used to populate fund statement grant detail sections. Excluding a Grantee on the Interfund will cause the Grant Memo to populate the Business Central Memo. The Business Central Description can alternatively be used and defaults to the Interfund’s Grant Memo as well.

• BC Memo = GL Memo on Request Payment record. Upon create, if Grantee is blank, this field will auto populate with the formal fund name of the gift fund. This is an editable, free text field with a 250-character max. Input into this field the text in which you want transferred to the Memo in the G/L Entries.
• BC Description = Grant Memo (defaults to Grant Title)

 

For Interfund Gifts, the Business Central Memo is typically used to populate fund statement gift detail sections and lists the Gift Formal Acknowledgement. The Gift Formal Acknowledgement defaults to the Fund making the contribution but can be overwritten. The Business Central Description lists payment details.

• BC Memo = GL Memo in the Gift Payment Record. Upon create, this field will auto populate with the formal fund name of the gift fund. This is an editable, free text field with a 250-character max. Input into this field the text in which you want transferred to the Memo in the G/L Entries.
• BC Description = “GPMT-” and Payment Number followed by Gift Purpose if applicable

The akoyaGO CRM Interfund record

The Business Central Result