Revised 04/20/2026

 

Vendor Fees allow you to immediately assess a fee expense against the fund receiving the gift, or optionally against your operating fund if the Foundation is covering the expense. Or, you can choose a different fund entirely to pay the fee. The net effect will decrease the deposit to reflect the amount held back by the vendor while still recognizing the full revenue amount.

 

Administrative Fees do not affect the deposit amount. Instead, they allow the Foundation to assess an expense to the gift fund while simultaneously taking a portion of the payment as revenue to different funds (such as the Operating fund).

 

Note: Either fee type can be set to charge as a percentage of the total gift amount, as a flat amount per gift, or as a non-calculated amount.

 

 

  Creating a Gift Fee Record

 

1. Navigate to the Tools area
2. Select the Gift Fees table
3. Click on the +New button from the top toolbar

 

 

 

On the new record, fill in the required fields.

 

 

• Fee ID:  short name for fee
• Fee Name: long name for Fee. This is a donor-facing value. The Fee Name gets transferred to Business Central, which gets transferred to GOfund and then the Fund Statement.
• Fee Type: Administrative or Vendor. Remember, Vendor Fees will not appear in Undeposited Funds. Administrative Fees will appear in Undeposited Funds.
• Fee Calculation: Percent, Flat Rate, Flat Rate & Percent, or Non-calculated. (Non-calculated fees allow you to manually enter the fee amount on each individual gift.)

Depending on the Fee Type and Fee Calculation, certain fields will conditionally appear:

• If Vendor Fee: Fill in the following fields: Fee Calculation, select the Fund Paying the Fee, Operating Fund, Gift Fund, or Other.  If Other is selected, an additional field will appear where you can choose the fund to pay the fee, and select the expense account (use a 5###  Account).  The best practice is to use an expense account netting to accumulated earnings.  
• If Administrative Fee: Fill in the following fields: Fee Calculation field, select the Fund Paying the Fee, the Expense Account, the Fund Receiving the Fee, and the Income Account.

 

• If Flat Rate: Fill in the Flat Fee Amount field plus other fields as applicable.
• If Percent: Enter the fee percent (e.g., 2.25) plus other fields as applicable.
• If Flat Rate & Percent: Enter the fee percent (e.g., 2.25) and a flat fee amount, plus other fields as applicable. For example, if the fee should be 3% and always a flat rate of $5, etc.
• If Non-calculated: fill in the above fields as applicable.

 

 

  Using a Gift Fee

 

If utilizing the Gift Quick Create Form to enter a Gift, a Vendor Fee can be added directly from this form. Choose Vendor Fee = Yes to select the related Vendor Fee:

 

 

This will apply the Vendor Fee to all related Gift Payments. 

 

If a second Gift Fee needs to be applied to a specific Gift Payment, open the Gift Payment and set the second fee. akoyaGO will prevent users from adding the same gift fee twice. This may be necessary if you are utilizing our GOdonate portal, for example.

For calculated Gift Fees, the Fee Amount will populate upon save. 

In the case that there are multiple fees on a gift, the fee entered in Gift Fee 1 will be processed first and the fee entered in Gift Fee 2 will be processed second. 

 

 

 

 

 

Confirm the Fee amount(s), then continue the Send to Accounting process as normal.

 

 

  Using a Non-Calculated Gift Fee

 

Non-calculated Gift Fees allow you to manually set a fee amount for a Gift Payment.

 

To create a non-calculated Gift Fee, follow the above instructions, choosing non-calculated as the Fee Calculation: 

 

 

To add a non-calculated Fee amount to a Gift Payment, select the appropriate non-calculated Gift Fee from the Gift Payment. Set the amount in the Fee Amount field, then finish the Send to Accounting process as normal.